Network File Servers Will Disappear
When we move to Box, all of the files stored on local servers will become unavailable to users. Everything stored on all the network drives (e.g. H: I: M: Q: S: U: and probably any other letter used on your computer that goes past E:) are going away. Also going away is Google Drive.
The Firm Will Migrate Only Certain Folders
We are taking the opportunity of this move to clean up our network drives. Over the years we have allowed many random files and folders to accumulate. Some your team may use actively every day. Others, may contain important information stored away for years that is still needed. Others, may have been abandoned and forgotten.
The firm will migrate automatically all the information stored in MDIR under specific client and matter numbers. These will move without the need for you to do anything.
Similarly, your personal drive (H: or I: depending on your office) should move automatically. Information stored in your personal drive will go into a personal drive on Box. Anything stored in your Google Drive will also migrate to Box.
Don't Be Left Behind
As for everything else, this is where we need your help. If there is other information stored on the network that you wish to retain, you need to let us know where it is and what it is. For example, in the Philadelphia MDIR, there are 127 files that are names, not numbers. There are also a few number files that are not client numbers. There are also nearly 3000 files in the root of the MDIR folder, most of which look like files someone tried to file in a subfolder but misnamed the file. Unless someone tells us otherwise, we plan to leave these behind.
Similarly, in the root of the M: drive in Philadelphia, there are lots of random files and folders. Some of these have an administrative purpose. Many do not. There are many random folders in PublicWP that we have allowed to grow without explanation as well. If there is something in those folders that you want brought over to Box, make sure we know about it. Otherwise it may be left behind.
In Mt. Laurel over the years, it became a common practice to share H: drive with other people. Many groups commonly use the H: drive folder of former employees as shared areas. Unless we know about that, those files will not make the trip to Box.
Across all offices, over the years we have set up special accommodations which may included network drives using another letter, or special folders we created for you somewhere. Again, if there is something you use, make sure we know about it.
To be clear, if you have files ANYWHERE on the system that is not in a client/matter folder, or in your personal folder, it is likely not coming with us. If you still need that information, please let us know about it.
How to Make Sure Your Important Data Migrates
If you have files and folders that need to migrate, I recommend sending an email to Cain Elliot, Mary McSorley, and Michael Troy. Make sure to copy all of us so that nothing slips through the cracks.
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