Moving Your Contacts and Calendars from Google to Exchange

Our migration tool should have brought over your Google Contacts and Calendar information.  If it did not, you can export this information manually from Google and import it into your Microsoft account.  Below are step by step instructions:

Contacts

1. Export from Google by opening Gmail 
2. Click on your contacts in the left column below the ME logo.
3. In Contacts, click on "More" which is at the top of your contacts list.
4. From there, click on "export"
5. This should bring up an Export box, like the one shown here.
6. You can select all contacts, or select specific ones you want to move.
7. Make sure to select your format as "Outlook CSV format"
8. Click on the "export button.

Import into Outlook

1. Open MS Outlook
2. Click on "File"
3. Click on "Open & Export" 
4. Click on "Import/Export"
5. Select "Import from another program or file" and hit "next"
6. Choose "Comma Separated Value (CSV) and hit next.
7. Select the CSV file you just created (it's probably in your "downloads" folder).
8. I recommend selecting the option to replace duplicates with items imported and hit "next."
9. Select your contacts at the destination and "next"
10. Hit "finish"

Calendar 

Export from Google:

1. Open your Google Account again and open calendar
2. Click on the Gear in the upper right hand corner and select "settings"
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
3. Click on the calendars tab, then select the calendar you want to export.
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
4. Click on "export this calendar"
   
   
   
   
   
   
   
   
   
   
   
5. This will download the calendar into a zip file.
6. You will want to open the zip file and extract it to save on your computer.
   
   

Import into Outlook

1. The first part of these instructions are the same as importing the contacts above, Open Outlook again and go to "file"
2. Click on "Open & Export" 
3. Click on "Import/Export"
4. Select "Import an icalendar (.ics)" and hit "next"
5. Select the ICS file you downloaded from Google and unzipped.
6. Typically, you would import this into your existing calendar.
   

Appointments

You may have already received appointment requests via email.  You are directed to respond in the email yes, no, or maybe to a meeting or other event.  If you respond "yes" the appointment is added to your calendar automatically.

Perhaps you have also figured out how to send such invitations.  If not, here is how.

In your Gmail calendar, create a new appointment, filling in all the details about it, as well as the date and time.  Over to the right, you will see an option to add "guests" to your event.  Enter the emails of people you wish to invite.  When you save the appointment, you will be prompted to send invitations to your guests.  If you select "yes" they will get the emails that allow them to add the event to to their calendars with a single click.

By default, guests are able to see the guest list and invite others.  If you leave these selected, recipients will be able to see the email addresses of others sent the same invitation and will also be able to forward the invitation to third parties who will also be able to join the event and see other addresses.  If you don't want this to happen, make sure to uncheck those options.  Also, there is an option, unchecked by default to let users modify the event.  This gives all recipients the ability to alter all aspects of the event, including date, time, location, or description.  These changes will be updated for everyone who received the invitation.  I recommend this option be left unchecked in most cases.

This will work even if your guests are not using Gmail.  The calendaring system used is an industry standard supported by most modern system.  If the recipient uses Outlook, or another online mail program like Yahoo or Hotmail, the system should work the same.  If the recipient does not have an up to date system, they will still receive an email with the information.  They just won't be able to transfer it to a calendar.  Users should be able to respond to such invitations on their smart phones as well as on a regular computer.

If you are planning a meeting or arranging an event, this is often much better than sending a regular email.  All responses are kept together in one place, and everyone has the event added to their calendar.  It avoid multiple replies and the back and forth that fills up your inbox with multiple messages where one would do.